NECO Office Practice OBJ, THEORY/ESSAY Questions and Answer – June/July 2017 Expo Runz

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Formal organizationis a fixed set of rules of intra-organizationprocedures and structures.

1)Understanding the organization structure, I mean hierarchy
2)Clarifying , reporting lines and decision making flow
3)Ensuring right resource allocation
4)Organizational chart helps build and design the organization structure to meet the business objectives.
5)Organizational chart can guide the employees to know their rights
and responsibilities.

meeting is where a group of people come together to discuss issues, to improve communication, to promote coordination or to deal with any matters that are put on the agenda and to help get any jobs done.

1)To deal with a current problem within the group or within the business or organisation.
2)To receive a report for assessment and review.

1)Minutes must be written in a clear and lucid language so that they can be easily understood by anybody going through them.
2)There must be a minute book. A book consists of pages conse ­ cutively numbered and interstitched. A locked loose-leaf binder may also serve the purpose.
3)Minutes shall be preferably written by hand.

-Advantages –
1)OpenOffice is open source software that is free to download and free to use.
2)It includes word processing, spreadsheet, presentation, vector
graphic editing and database management components.
3)It’s easy for beginners to learn to use, but it is powerful enough to do the advanced tasks experienced users want.
4)It ‘s designed so that the commands and functions you perform in one component of the software work throughout the entire suite.

1)Open source software also creates a potential for malicious users to
introduce bugs and other security risks into the code .
2)OpenOffice can open and edit DOC format files, but they are not
its primary medium .
3)Open source software in general has its downside Without the requirement to create a profitable product.

1)An office procedure reduces the general cost of operations.
2)An office procedure allows for effective training new staff.
3)It enhances performances of old staff.
4)A good office procedure facilitates better flow of work in the office
and between departments.
5)Office procedure bring about better coordination
6)office procedure helps to be useful in re-assessing or examination of the system.
7)office procedure help to assists workers in reliving themselves

a)It results in the reduction of cost of operation.
b)It increases profit of the concern and thereby results, in high dividend to shareholders.
c)It helps in the maintenance of up-to-date records.
d)It facilitates better communication.
e)It reduces the chances of errors and frauds.
f) The work becomes less arduous and less, mental strain because of the use of machines. So it provides a lot of benefits to the staff.
g) It provides better & quicker service to customers.


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